BOARD OF COUNTY COMMISSIONERS
LAKE COUNTY, FLORIDA

REGULAR MEETING

December 01, 2009
 
COUNTY COMMISSIONERS  
Welton G. Cadwell, Chairman Sanford A. Minkoff, Interim County Manager
Jennifer Hill, Vice Chairman Melanie Marsh, Acting County Attorney
Elaine Renick, District #2 Neil Kelly, Clerk to the Board
Jimmy Conner, District #3  
Linda Stewart, District #4  
 

 
 

DISCLAIMER
 

This booklet has been prepared for the convenience of the Board of County Commissioners in discussing matters before them. Every effort has been made to include all items to be discussed at this Board of County Commissioners meeting, however, Commissioners may add items, which are not a part of this Agenda, or items may be removed from consideration. While it has been the goal to present error-free information, we do not represent that documentation is without errors or omissions.

In addition to regular Board meetings, the Board of County Commissioners may, from time to time, schedule a workshop during which they will receive information from staff, have discussions with staff and among themselves, and then proceed to give staff direction on the subject matter being discussed unless otherwise shown on the Agenda item. These discussions and workshops do not take the place of the formal public hearing process during which any member of the public may comment and formal action is taken.

The Board and staff welcome written comments prior to workshops and other meetings. If you have comments or questions regarding the subject matter of any Board action or workshop, please deliver your written comments to appropriate County staff or mail to the Board of County Commissioners, Post Office Box 7800, Tavares, FL 32778.
 
 
 
 
 
 

ITEMIZED AGENDA
 

December 01, 2009
 
9:00 A.M. Invocation
   
  Pledge of Allegiance
 
   
I. NOMINATION FOR CHAIRMAN OF THE BOARD OF COUNTY COMMISSIONERS
   
II. AGENDA UPDATE
  Discussion regarding proposed revisions to today's Agenda.
   
III. MINUTE APPROVAL
 
  
Tab 1 Approval of the following Minutes:
 

    October 27, 2009 (Regular Meeting)

    November 2, 2009 (Special Meeting)

    November 5, 2009 (Special Meeting)

    November 9, 2009 (Special Meeting)
   
IV. CLERK OF COURT'S CONSENT AGENDA
 
     
Tab 2 Approval of Clerk of Courts' Consent Agenda (Items 1 through 5)
     
  1.

List of warrants paid prior to this meeting, pursuant to Chapter 136.06 (1) of the of the Florida Statutes, which shall be incorporated into the Minutes as attached Exhibit A and filed in the Board Support Division of the Clerk's Office.

 

Recommendation:  Acknowledge Receipt

     
  2.

City of Clermont Ordinance 622-M which annexes a parcel of land into the city limits of Clermont and was adopted by the Clermont City Council on October 27, 2009.

 

Recommendation:  Acknowledge Receipt

     
  3.

Town of Lady Lake Ordinances as follows:

 

     Ordinance No. 2009-17

     Ordinance No. 2009-18

     Ordinance No. 2009-19

     Ordinance No. 2009-20

     Ordinance No. 2009-21

     Ordinance No. 2009-22

     Ordinance No. 2009-23

     Ordinance No. 2009-25

     Ordinance No. 2009-26

 

Recommendation:  Acknowledge Receipt

     
  4.

Draft Five-Year Water Resource Development Work Program.

 

Recommendation:  Acknowledge Receipt

     
  5.

Lake County Water Authority Board of Trustees meeting schedule for 2010.  All meetings will take place in the Lake County Administration Building, Board of County Commissioners’ Chambers unless otherwise noted as location to be determined.

 

Recommendation:  Acknowledge Receipt
   
V. COUNTY MANAGER'S CONSENT AGENDA (Tab 3 through Tab 27)
 
   
 
Budget
   
 Tab 3Approve Check Request (Direct Pay).
   
Community Services
   
 Tab 4For the Board to approve and authorize the Chairman to sign the FY 2009-10 CDBG Partnership Agreement between the City of Tavares and the County in an amount not to exceed $73,700, granting the Town CDBG funds to make improvements to Aesop’s Park, and to direct the Growth Management Department to execute the agreement and oversee completion of the project covered in the Scope of Services.
   
 Tab 5For the Board to approve and authorize the Chairman to sign the Fifth Amendment to the FY 2005-06 Community Development Block Grant (CDBG) Partnership Agreement between the Forest Hills Association and the County.
   
Conservation And Compliance
   
 Tab 6Satisfaction & Release of Fine, Property Owner: Charles B. Dorsey, Case# CEB 193-99.
   
Employee Services
   
 Tab 7Recommend approval of the updated Furlough Policy.
   
Fiscal And Administrative Services
   
 Tab 8It is recommended that the Board approve a contract modification with Xerox Corporation for the Document Services high volume color printer.
   
Public Resources
   
 Tab 9Request to advertise for bids for the partial construction of the P.E.A.R. Park entry road and part of the inner Park road at an estimated cost not to exceed $200,000.00.  Commission District 3.
   
 Tab 10Approval to use "out of session" operating hours for Cooper Memorial Library when classes are not in session at Lake-Sumter Community College.
   
 Tab 11Request approval to procure and install security lighting throughout Sorrento Park.
   
Public Works
   
 Tab 12Request authorization to release a letter of credit for maintenance in the amount of $11,809.50 posted for Garrett Place. Garrett Place consists of 10 lots and is located in Section 31, Township 18 South, Range 26 East. Commission District 5.
   
 Tab 13Request to advertise for bids for CR-44 at the Intersection of CR-19A project (FPN 422419-1-58-01) at an estimated cost of $347,000.00 from the Federal/State Grants Fund. Commission District 4.
   
 Tab 14Request authorization to award the CR-455 American Recovery and Reinvestment Act of 2009 (ARRA) Project No. 2010-03, Bid No. 10-0007, FPN No. 426261-1-58-01, to D.A.B. Constructors, Inc. in the amount $271,811.01 and expend $271,811.01 from the Federal/State Grants – LAP Projects Fund. Also request authorization to expend $46,700.00 for Construction Engineering and Inspection (CEI) Services from the Federal/State – LAP Projects Fund. Commission District 3.
   
 Tab 15Request authorization to award the CR-474 American Recovery and Reinvestment Act of 2009 (ARRA) Project No. 2010-04, Bid No. 10-0008, FPN No. 426262-1-58-01, to D.A.B. Constructors, Inc. in the amount $1,548,906.80 and expend $1,548,906.80 from the Federal/State Grants – LAP Projects Fund. Also request authorization to expend $155,900.00 for Construction Engineering and Inspection (CEI) Services from the Federal/State – LAP Projects Fund. Commission District 2.
   
 Tab 16Request authorization to award the Lakeshore Drive American Recovery and Reinvestment Act of 2009 (ARRA) Project No. 2010-05, Bid No. 10-0009, FPN No. 426300-1-58-01, to D.A.B. Constructors, Inc. in the amount $33,175.80 and expend $19,030.00 from the Federal/State Grants – LAP Projects Fund, and $14,145.80 from the Renewal Sales Tax Capital Projects-Resurfacing Fund. Commission District 2.
   
 Tab 17Request authorization to award the Lake Griffin Road American Recovery and Reinvestment Act of 2009 (ARRA) Project No. 2010-02, Bid No. 10-0006, FPN No. 426259-1-58-01, to D.A.B. Constructors, Inc. in the amount $150,575.18 and expend $150,575.18 from the Federal/State Grants – LAP Projects Fund. Also request authorization to expend $31,500.00 for Construction Engineering and Inspection (CEI) Services from the Federal/State – LAP Projects Fund. Commission District 5.
   
 Tab 18Request authorization to award the CR-466A American Recovery and Reinvestment Act of 2009 (ARRA) Project No. 2010-06, Bid No. 10-0010, FPN No. 426302-1-58-01, to D.A.B. Constructors, Inc. in the amount $131,904.21 and expend $131,904.21 from the Federal/State Grants – LAP Projects Fund. Also request authorization to expend $24,800.00 for Construction Engineering and Inspection (CEI) Services from the Federal/State – LAP Projects Fund. Commission District 1.
   
 Tab 19Request authorization to award the CR-19A American Recovery and Reinvestment Act of 2009 (ARRA) Project No. 2010-07, Bid No. 10-0011, FPN No. 426312-1-58-01, to D.A.B. Constructors, Inc. in the amount $48,346.40 and expend $18,837.00 from the Federal/State Grants – LAP Projects Fund, and $29,509.40 from the Renewal Sales Tax Capital Projects-Resurfacing Fund. Commission District 4.
   
 Tab 20Request authorization to award the CR-42 American Recovery and Reinvestment Act of 2009 (ARRA) Project, FPN No. 426314-1-58-01, and the CR-42 Paved Shoulders Local Agency Program (LAP) Project No. 2010-08, Bid No. 10-0012, FPN No. 416988-1-58-01 to Hubbard Construction Company in the amount $1,227,332.85 and expend $1,227,332.85 from the Federal/State Grants – LAP Projects Fund. Also request authorization to expend $84,250.00 for Construction Engineering and Inspection (CEI) Services from the Federal/State – LAP Projects Fund. Commission District 5.
   
 Tab 21Request authorization to award the Eagles Nest Road American Recovery and Reinvestment Act of 2009 (ARRA) Project No. 2010-09, Bid No. 10-0013, FPN No. 426315-1-58-01, to D.A.B. Constructors, Inc. in the amount $130,010.16 and expend $104,008.16 from the Federal/State Grants – LAP Projects Fund, and expend $26,002.00 from the Renewal Sales Tax Capital Projects-Resurfacing. Also request authorization to expend $23,200.00 for Construction Engineering and Inspection (CEI) Services from the Federal/State – LAP Projects Fund. Commission District 1 and 5.
   
 Tab 22Request authorization to award the Goose Prairie Road American Recovery and Reinvestment Act of 2009 (ARRA) Project No. 2010-10, Bid No. 10-0014, FPN No. 426316-1-58-01, to D.A.B. Constructors, Inc. in the amount $128,915.72 and expend $128,915.72 from the Federal/State Grants – LAP Projects Fund. Also request authorization to expend $23,400.00 for Construction Engineering and Inspection (CEI) Services from the Federal/State – LAP Projects Fund. Commission District 5.
   
 Tab 23Request authorization to award the CR-448 American Recovery and Reinvestment Act of 2009 (ARRA) Project No. 2010-11, Bid No. 10-0015, FPN No. 426313-1-58-01, to D.A.B. Constructors, Inc. in the amount $1,577,144.44 and expend $168,328.29 from the Federal/State Grants – LAP Projects Fund, $1,061,109.26 from the Renewal Sales Tax Capital Projects-Roads/PW Fund, and $347,706.89 from the Road Impact Fee Benefit District 2 Fund. Also request authorization to expend $41,400.00 for Construction Engineering and Inspection (CEI) Services from the Federal/State – LAP Projects Fund, and approval a budget transfer of $1,061,110.00 from Renewal Sales Tax Capital Projects-Roads/PW Reserve to Renewal Sales Tax Capital Projects – Roads/PW Infrastructure/Construction. Commission District 3.
   
 Tab 24Recommend approval and signature on resolution authorizing the posting of speed limit signs on Crescent Dr (5910) in Commission District 1, Section 2, Township 19, Range 24.
   
 Tab 25Recommend approval and signature on Resolution authorizing the posting of speed limit signs on Bay Av (3108A) from CR 470 to 4th St, in Commission District 3, Section 15, Township 20, Range 24.
   
 Tab 26Recommend approval of a resolution authorizing the posting of "No Parking or Stopping" signs on both sides of Excalibur Rd (1248B) in the area of East Ridge High School and East Ridge Middle School. Section 28, Township 22, Range 26, Commission District 2.
   
 Tab 27 Approve and execute Interlocal Agreements and City Annexation Petition with the City of Clermont for the annexation and transfer of jurisdiction and maintenance for a portion of a County maintained roadway known as Steves Rd. (#1248). Commission District 2.
   
VI. COUNTY ATTORNEY'S CONSENT AGENDA
 
  
Tab 28Approval of a 60-Day Extension to the Due Diligence Period regarding the Agreement between Lake County and the City of Clermont relating to the Clermont Sprayfield Property and authorize County Manager and County Attorney to execute Amendment.
   
VII. AWARDS
   
 

EMPLOYEE AWARDS

 

FIVE YEARS

John R. Bennett, Firefighter/EMT                                                                                             

Public Safety/Fire Rescue

 

Stephanie Glass, Teen Court Coordinator                                                                                

Conservation & Compliance/Probation Services/Teen Court

 

Susan Leavitt, Financial Specialist                                                                                            

Public Works/Funding & Production

 

TEN YEARS

Denis Dietz, Traffic Operations Supervisor                                                                               

Public Works/Road Operations/Signs, Signals & Striping

 

Jeff Johnson, Construction Inspection Manager                                                            

Public Works/Funding & Production

 

FIFTEEN YEARS

Charles Deal, Contracts Supervisor                                                                                          

Facilities Development & Management/Maintenance/Facilities Services

 

Larry Duke, Land Records Manager                                                                                        

Information Technology/Geographic Information Services

 

Dorothy Jackson, Emergency Management Specialist                                                   

Public Safety/Emergency Management

 

Anne Lanier, Office Associate III                                                                                             

Community Services/Veterans Services

 

TWENTY YEARS

Gerald Bramlett, Mosquito Control Inspector                                                               

Environmental Utilities/Mosquito & Aquatic Plant Management/Mosquito Management

 

SUPERVISOR OF THE QUARTER

(Held over from November 3, 2009 meeting)

 

Bill Nicodem, Fleet Manager

Procurement Services/Fleet Management

 

BOARD/COMMITTEE PRESENTATIONS

 

Library Advisory Board

Lily Kliot for service from 2007-2009

 

Local Planning Agency

Cindy Barrow for service from 2006-2009

 

VIII.

PRESENTATIONS
 

 

     Russ Sloan, Lake Sumter Community College Business Resources Center, to do a 

     presentation on the Coffee Table Book.
   

IX.

COUNTY MANAGER'S DEPARTMENTAL BUSINESS
 
 

Procurement

   
 

Tab 29

Recommendation to award RSQ 09-0034, On-Call Engineering for Waste to Energy Monitoring to Malcolm Pirnie.

   

Public Works

   
 

Tab 30

Approve and execute a purchase agreement with Diamondback Land Company, for the purchase of approximately 27.5 acres of land to be used as mitigation land for the C470/C48 Road Project in the Leesburg area. Commission District 3.
   

X.

PUBLIC HEARINGS
   
 

PUBLIC HEARING - 9:00 A.M. or As Soon Thereafter
 
  

Tab 31

Approval of the Landscape Ordinance.

  

XI.

REPORTS
     
 

A.

County Attorney
   

 

B.

County Manager
   
  

Tab 32

Approve payment of annual dues to St. Johns River Alliance in the amount of $5000.00.

  
 

C.

Commissioner Hill - Vice Chairman and District #1
   

 

D.

Commissioner Renick - District #2
   

 

E.

Commissioner Conner - District #3
   

 

F.

Commissioner Stewart - District #4
   

 

G.

Commissioner Cadwell - Chairman and District #5
   

     

CITIZEN QUESTION AND COMMENT PERIOD
 

At this point in the meeting, the Board of County Commissioners will hear questions, comments, and concerns from the citizens of Lake County. Action will not be taken by the Board at this meeting but questions may be answered by staff or issues may be referred for appropriate staff action. If further action is necessary, the item may be placed on the agenda for further review and consideration. NOTE: Zoning or code enforcement matters which may be coming before the Board at a later date should not be discussed until such time as they come before the Board in a public hearing.
 

The County Commission reserves the right to move any Agenda item to an earlier time during the day as its schedule permits, except in the case of items and appointments that have been advertised in a newspaper for a specific time.
 
 

Pursuant to the provisions of Chapter 286, Florida Statutes, Section 286.0105, if a person decides to appeal any decision made by the County Commission with respect to any matter considered at this Commission meeting, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record may include the testimony and evidence upon which the appeal is to be based.

 

Persons with disabilities needing assistance to participate in any of these proceeding should contact the Department of Facilities Development and Management at (352) 343-9760, 48 hours in advance of the scheduled meeting.