May 18, 2010

Welton G. Cadwell, Chairman Sanford A. Minkoff, Interim County Manager
Elaine Renick, Vice Chairman Neil Kelly, Clerk to the Board
Jennifer Hill, District #1 Melanie Marsh, Acting County Attorney
Jimmy Conner, District #3  
Linda Stewart, District #4  






This booklet has been prepared for the convenience of the Board of County Commissioners in discussing matters before them. Every effort has been made to include all items to be discussed at this Board of County Commissioners meeting, however, Commissioners may add items, which are not a part of this Agenda, or items may be removed from consideration. While it has been the goal to present error-free information, we do not represent that documentation is without errors or omissions.

In addition to regular Board meetings, the Board of County Commissioners may, from time to time, schedule a workshop during which they will receive information from staff, have discussions with staff and among themselves, and then proceed to give staff direction on the subject matter being discussed unless otherwise shown on the Agenda item. These discussions and workshops do not take the place of the formal public hearing process during which any member of the public may comment and formal action is taken.

The Board and staff welcome written comments prior to workshops and other meetings. If you have comments or questions regarding the subject matter of any Board action or workshop, please deliver your written comments to appropriate County staff or mail to the Board of County Commissioners, Post Office Box 7800, Tavares, FL 32778.




May 18, 2010

9:00 A.M. Invocation
  Pledge of Allegiance
  Discussion regarding proposed revisions to today's Agenda.
Tab 1 Approval of the following Minutes:

March 29, 2010 (Special Meeting)

April 20, 2010 (Regular Meeting)

Tab 2 Approval of Clerk of Courts' Consent Agenda (Items 1 through 5)

List of warrants paid prior to this meeting, pursuant to Chapter 136.06 (1) of the of the Florida Statutes, which shall be incorporated into the Minutes as attached Exhibit A and filed in the Board Support Division of the Clerk's Office.


Recommendation:  Acknowledge Receipt


Arlington Ridge Community Development Districtís Proposed Operating Budget for Fiscal Year 2011, along with cover letter relating that the public hearing to adopt the proposed budget has been tentatively scheduled for August 17, 2010.


Recommendation:  Acknowledge Receipt


Notice from Sumter County Public Works of a public hearing to be held on Tuesday, May 11, 2010 at 5:00 p.m. at the Sumter County Government Annex located at 910 Main Street, Bushnell, Florida 33513 regarding the County Road 470 Preliminary Engineering Study from Interstate 75 to the Lake County Line.


Recommendation:  Acknowledge Receipt


Proposed Fiscal Year 2010/2011 Budget for Cascades at Groveland Community Development District.


Recommendation:  Acknowledge Receipt


Notice from City of Mascotte for Public Meeting for the County Road 33 Preliminary Engineering Study to be held on May 6, 2010 from 6:00 pm to 8:00 pm at the Tedder Thomas Memorial Civic Center, 121 Sunset Avenue, Mascotte, Florida.


Recommendation:  Acknowledge Receipt

Community Services
 Tab 3Approval of an Interlocal Agreement between the Lake County Board of County Commissioners and the Lake~Sumter MPO for the Transit Development Plan annual update. Fiscal Impact: $14,780.71
 Tab 4To approve the Standard Coordinator Contracts with several transportation providers who transport our developmentally disabled citizens for the Agency for Persons with Disabilities. No fiscal impact
Employee Services
 Tab 5Approve and authorize the Chairman of the Board of County Commissioners to sign the Letter of Understanding Regarding the Lake County Board of County Commissioners Workers' Compensation Managed Care Arrangement with the State of Florida. Fiscal Impact: $1,000
Environmental Utilities
 Tab 6It is recommended that the Board reassign an operating lease from Nortrax Equipment Company-Southeast, L.P. to Deere Credit Inc subject to County Attorney approval.
 Tab 7It is recommended that the Board approve and award ITB# 10-0810 for up to 10,000 each, 18 gallon yellow curbside recycling containers at $5.52 each, for a total amount of $55,200.00 to Rehrig Pacific Company; and authorize the Procurement Office to execute confirming documentation.
Fiscal And Administrative Services
 Tab 8It is recommended that the Board (1) declare the items on the attached list(s) surplus to County needs, (2) authorize the removal of all of the items on the attached lists from the Countyís official fixed asset inventory system records, and (3) authorize the Procurement Services Director or designee to sign vehicle titles. No fiscal impact
 Tab 9No action required- Report covering purchasing actions over $25,000 completed Within County Manager authority is provided for information only. No fiscal impact
 Tab 10Approve Budget Change Request to transfer funds to Community Services Administration to cover the difference in allocation of lease costs for Buildings B and E. No fiscal impact
Growth Management
 Tab 11Acceptance of Award and Special Terms and Conditions for Energy Efficiency and Conservation Block Grant. Fiscal Impact: $2,807,500
Public Safety
 Tab 12For the Lake County Board of County Commissioners to approve the attached contract and revenue resolution to accept grant funding from the Florida Department of Community Affairs, CDBG Disaster Recovery Grant Program, for the purpose of implementing a disaster recovery project as a result of Tropical Storm Fay, 2008. The project will install a generator and related infrastructure at Spring Creek Elementary School in Paisley to allow the facility to have electrical redundancy and make it a primary shelter during times of emergency. Fiscal Impact: $290,487
Public Works
 Tab 13Award to low bidder Under Invitation to Bid (ITB) 10-0406 for upgrade of the existing stormwater management infrastructure at the Sheriff's vehicle maintenance facility located in Eustis. Fiscal Impact: $83,605.75
 Tab 14Recommend approval to award a contract with Boykin Construction, Inc., on a limited competition basis for additional work under the Hooks Street Phase IV and Grand Highway project in the amount of $41,153.80 to be expended from the Road Impact Fee Benefit District 5 fund. Commission District 2.
 Tab 15It is recommended that the Board award under ITB# 10-0803 for the purchase of one (1) Tree Trimming Truck for a total amount of $112,731.00 to Orlando Freightliner and authorize the Procurement Office to execute the confirming documentation.
 Tab 16It is recommended that the Board approve award for the purchase of one (1) each Dump Truck, 64,000 GVW, 4 x 6, 12 CY, Tandem Axle to Atlantic Truck Center utilizing the Florida Sheriff's Association Contract for a total amount of $87,947.00.
 Tab 17It is recommended that the Board award for the purchase of one (1) each 52,000 lb GVWR, 4 x 6 Tandem Axle, Road Tractor to Atlantic Truck Center utilizing the Florida Sheriff's Contract for a total amount of $78,021.00 and authorize the Procurement Office to execute confirming documentation.
 Tab 18Request to advertise for bids for CR-48 Bike Path Addition and #4858 Dillard Road Sidewalk Project No. 2010-19 at an estimated cost of $30,000.00 for CR-48 Bike Path Addition and $62,000.00 for #4858 Dillard Road sidewalk from Renewal Sales Tax Capital Projects - Sidewalks. Commission District 3 and 4.
Tab 19Approval to cancel the Mortgage and release the Note executed by Rodney Barnett on August 1, 2001, and recorded at O.R. Book 1984, Pages 1945 through 1952, upon receipt of the $750.00 payment.
Tab 20Approval to have a Closed Session of the Board of County Commissioners.
Tab 21Authorize the Chairman to sign and file a Proof of Claim form with the Federal Deposit Insurance Corporation (FDIC) as it pertains to the Retreat at Silver Creek Development. No fiscal impact
Tab 22Approval of Termination of Shopping Center Lease Between Clermont Center, Ltd. and Lake County. Fiscal Impact: $3,360 est. savings
Tab 23Presentation by Mary Hamilton, Stormwater Manager, to update the Board on the Lake County Stormwater Program.
County Manager
 Tab 24Discussion of April 29, 2010 memorandum from the County Attorney and the County Manager to the Board of County Commissioners regarding the Motorola contract - 800 Mhz Radio System Maintenance.
Tab 25Appointment of individuals to upcoming vacant positions on the Children's Services Council.
Tab 26Approval of appointment (Member) to the Library Advisory Board (District 5) to complete unexpired term ending 2/28/2013. Also, appoint both Member and Alternate Member to District 5.
  A. County Attorney
Tab 27Approval of Resolution instituting the eminent domain process for acquisition of property located on Hooks Street, and approval to proceed with pre-suit negotiation offers. No fiscal impact
  B. County Manager
  C. Commissioner Hill - District #1
  D. Commissioner Renick - Vice Chairman and District #2
  E. Commissioner Conner - District #3
  F. Commissioner Stewart - District #4
  G. Commissioner Cadwell - Chairman and District #5

At this point in the meeting, the Board of County Commissioners will hear questions, comments, and concerns from the citizens of Lake County. Action will not be taken by the Board at this meeting but questions may be answered by staff or issues may be referred for appropriate staff action. If further action is necessary, the item may be placed on the agenda for further review and consideration. NOTE: Zoning or code enforcement matters which may be coming before the Board at a later date should not be discussed until such time as they come before the Board in a public hearing.


The County Commission reserves the right to move any Agenda item to an earlier time during the day as its schedule permits, except in the case of items and appointments that have been advertised in a newspaper for a specific time.



Pursuant to the provisions of Chapter 286, Florida Statutes, Section 286.0105, if a person decides to appeal any decision made by the County Commission with respect to any matter considered at this Commission meeting, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record may include the testimony and evidence upon which the appeal is to be based.


Persons with disabilities needing assistance to participate in any of these proceeding should contact the Department of Facilities Development and Management at (352) 343-9760, 48 hours in advance of the scheduled meeting.