June 15, 2010

Welton G. Cadwell, Chairman Sanford A. Minkoff, Interim County Manager
Elaine Renick, Vice Chairman Neil Kelly, Clerk to the Board
Jennifer Hill, District #1 Melanie Marsh, Acting County Attorney
Jimmy Conner, District #3  
Linda Stewart, District #4  






This booklet has been prepared for the convenience of the Board of County Commissioners in discussing matters before them. Every effort has been made to include all items to be discussed at this Board of County Commissioners meeting, however, Commissioners may add items, which are not a part of this Agenda, or items may be removed from consideration. While it has been the goal to present error-free information, we do not represent that documentation is without errors or omissions.

In addition to regular Board meetings, the Board of County Commissioners may, from time to time, schedule a workshop during which they will receive information from staff, have discussions with staff and among themselves, and then proceed to give staff direction on the subject matter being discussed unless otherwise shown on the Agenda item. These discussions and workshops do not take the place of the formal public hearing process during which any member of the public may comment and formal action is taken.

The Board and staff welcome written comments prior to workshops and other meetings. If you have comments or questions regarding the subject matter of any Board action or workshop, please deliver your written comments to appropriate County staff or mail to the Board of County Commissioners, Post Office Box 7800, Tavares, FL 32778.




June 15, 2010

9:00 A.M. Invocation
  Pledge of Allegiance
  Discussion regarding proposed revisions to today's Agenda.
Tab 1 Approval of the following Minutes:
  • May 11, 2010 (Special Meeting)
Tab 2 Approval of Clerk of Courts' Consent Agenda (Items 1 through 5)

 List of warrants paid prior to this meeting, pursuant to Chapter 136.06 (1) of the of the Florida Statutes, which shall be incorporated into the Minutes as attached Exhibit A and filed in the Board Support Division of the Clerk's Office.


Recommendation:  Acknowledge Receipt




Copy of proposed budget for Fiscal Year 2011 for Pine Island Community Development     District in accordance with Section 190.008 (2)(b) Florida Statutes, along with cover letter relating that the public hearing to consider the adoption of this item will be scheduled not less than 60 days from the date of the letter, which was dated May 17, 2010.


Recommendation:  Acknowledge Receipt




Copy of proposed operating budget for Fiscal Year 2011 for Country Club of Mount Dora Community Development District in accordance with Section 190.008 (2)(b) Florida Statutes, along with cover letter relating that the public hearing to consider the adoption of this item is scheduled for Thursday, August 5, 2010 at 8:30 a.m. at the Country Club of Mount Dora Community Center, 1400 Country Club Blvd., Mount Dora.


Recommendation:  Acknowledge Receipt




Deer Island Community Development District’s Proposed Operating Budget for Fiscal Year 2011, and notice of Public Hearing on August 16, 2010, at 6:00 p.m. at the Deer Island Clubhouse, 18000 Eagles Way, Deer Island, Florida. 


Recommendation:  Acknowledge Receipt




City of Clermont’s Comprehensive Annual Financial Report for the fiscal year ended September 30, 2009 in accordance with Section 163.387(8) of the Florida Statutes, with attached copy of the City’s CRA Annual Report summarizing that agency’s information.


Recommendation:  Acknowledge Receipt

Economic Development And Community Svc
 Tab 3Approval of the Florida Commission for the Transportation Disadvantaged Trip and Equipment Grant Agreement for FY 10-11 and supporting Resolution. Fiscal Impact is $555,455.
Fiscal And Administrative Services
 Tab 4It is recommended that the Board (1) declare the items on the attached list(s) surplus to County needs, (2) authorize the removal of all of the items on the attached lists from the County’s official fixed asset inventory system records, and (3) authorize the Procurement Services Director or designee to sign vehicle titles. No Fiscal Impact
 Tab 5Approve budget change request of $56,071 to transfer funds from the Ambulance and Emergency Medical Services MSTU Fund reserves and appropriate funds to pay for the provision of advanced life support (ALS) services by the City of Groveland. Also request approval of a check request (Direct Pay) for $37,380.56 to Groveland for retroactive compensation from October 2009 to May 2010.
 Tab 6Approve request to apply for the 2010 COPS Hiring Program (CHP), a competitive grant program that provides funding to hire full-time sworn officers to increase community policing capacity and crime prevention efforts.
Public Resources
 Tab 7Approve new contract with Central Florida Sports Commission and authorize Chair to sign. Fiscal impact is $279,902 annually for five fiscal years -- amount for FY 09/10 was included in approved budget.
Public Works
 Tab 8Accept a maintenance bond in the amount of $129,500 posted by Hubbard Construction Company for the Bates Avenue Widening & Resurfacing Project No. 2009-08. Commission District 4. No fiscal impact.
 Tab 9Recommend approval of a resolution authorizing the posting of 25 MPH speed limit signs on Diane Dr (3259A) and Lisa Dr (3259B) in Commissioner District 3, Section 15, Township 20, Range 26. There is no fiscal impact.
 Tab 10Approve and accept the attached list of public right of way deeds that have been secured in conjunction with roadway and / or stormwater projects. There is no fiscal impact. (Commission Districts (1, 2, 4, 5)
 Tab 11Recommend award of contract for Rehabilitation of Storm Water Pipes using the Cured in Place Pipe Method to the lowest priced, responsive and responsible vendors for the various locations; Lanzo Lining Services, Inc. and Reynolds Inliner and approval of a budget change request to get the funding on the correct account line. Fiscal Impact is $190,539.50.
 Tab 12Approval and signature of Resolution to Advertise Public Hearing. There is no fiscal impact. District 2
Tab 13Approval to Advertise an Ordinance repealing Chapter 11, Section 11-1, of the Lake County Code, relating to hospital liens. There is no fiscal impact.
Tab 14Authorization for County Manager, with approval of the County Attorney, to review and approve short sales requests, which includes accepting less than the full amount owed and is prorated based on the number of years left in the term on Lake County’s Mortgage and Note. This is consistent with the recent changes to the Lake County’s Local Housing Assistance Plan (LHAP). This request includes approval to cancel a Mortgage and release the Note executed by Assyria Robideaux on November 8, 2004 and recorded at O.R. Book 2696, Page 1543, upon receipt of $2,500.00. Fiscal impact at this time is $2,500.00.
Tab 15Approval of Mediated Settlement Agreement between Lake County and Jessie J. Edwards and Pauline R. Edwards - Fiscal Impact is $70,000.00.
Economic Development And Community Svc
 Tab 16Approval and signature on Resolution designating Lake County as a Recovery Zone and providing the Lake County Board of County Commissioners the ability to issue Recovery Zone Economic Development Bonds and Recovery Zone Facility Bonds. There is no Fiscal Impact.
 Tab 17To discuss and formulate an appropriate and acceptable definition of an “Ineligible Applicant” as it pertains to the State Housing Initiatives Partnership Program (SHIP) for the purpose of policy development.
 Tab 18Consideration to award a $25,000.00 incentive to Beacon College to offset their development costs to construct a new administration/student assembly building, new academic building, and pursue land acquisition options and approval of associated Budget Change Request. Fiscal Impact is $25,000.00.
Public Resources
 Tab 19Request approval to prepare design and construction bid documents for a Miracle Field at Lake Idamere Park at a cost not to exceed $40,000, per existing on-call contract CT070219B with GatorSktch Architects, Inc. The fiscal impact of $40,000 is budgeted.
Public Safety
 Tab 20It is recommended that the Board approve the purchase of one (1) each 2500 Gallon Elliptical Tanker to Pierce Manufacturing per County Contract 08-0803 in the amount of $280,064.00 and to not award ITB# 10-0809 and approve the associated Unanticipated Revenue Resolution. Fiscal Impact $280,064.00
Public Works
 Tab 21Recommend approval of the Interlocal Agreement between The City of Mascotte and Lake County, Florida Regarding Roads within the City Limits. Fiscal Impact is $227,712.55.
 Tab 22It is recommended that the Board approve an award for Swale/Ditch Cleaning, Digging and Related Services to Merrell's Grade-All, conjunction with the County's needs. Fiscal impact: $50,000.
Tab 23Appointment of representatives from the cities of Clermont, Leesburg, Minneola and the Town of Howey-in-the-Hills to the Lake County Arts and Cultural Alliance.
Tab 24Appointment of individuals to upcoming vacant positions on the Parks, Recreation and Trails Advisory Board.
Tab 25BCC appointment to the Library Advisory Board, Commission District 1.
  A. County Attorney
  B. County Manager
Tab 26(1) Approval to execute an amendment to PPI's contract for Phase II Guaranteed Maximum Price (GMP) in the amount of $39,949,581. (2) Approval for allowances and contingency in the amount of $5,425,000 to be used with the approval of the Director of Facilities and County Manager. Total request is $45,374,581. Fiscal impact is $45,374,581.
Tab 27Approval of the two Interlocal Agreements with the City of Tavares regarding (1) the Roundabout and (2) the Clerk’s Record Center Building. There is no Fiscal Impact.
Tab 28Discussion regarding participation with the City of Tavares in funding for the replacement of the Dora Canal Railroad Bridge.
Tab 29Direction from the Board on negotiations with the City of Clermont regarding the Clermont Sprayfield property. There is no fiscal impact at this time.
Tab 30Request authorization to accept the County Manager’s recommendation to deny the bid protest filed for the Picciola Bridge project and award the Picciola Bridge Project No. 2010-16, Bid No. 10-0025, to the low bidder, Russell Engineering, Inc., in the amount of $4,296,063.99 and encumber and expend funds in the amount of $4,296,063.99 from the Federal State Grants-LAP Projects, Picciola Bridge project fund. Also request to execute First Amendment to Agreement between Lake County and Professional Service Industries, Inc. for Construction Engineering and Inspection Services in the amount of $298,324.00 to be encumbered and expended from Infrastructure Sales Tax-Roads. Fiscal Impact is $4,594,387.99. Commission District #1
Tab 31BCC discussion and identification of which County Manager candidates should receive further consideration. Recommend list of qualified applicants be narrowed down to approximately ten (10) candidates. Discuss process and timeline for the remaining steps in the selection process. (No fiscal impact.)
  C. Commissioner Hill - District #1
  D. Commissioner Renick - Vice Chairman and District #2
  E. Commissioner Conner - District #3
  F. Commissioner Stewart - District #4
  G. Commissioner Cadwell - Chairman and District #5

At this point in the meeting, the Board of County Commissioners will hear questions, comments, and concerns from the citizens of Lake County. Action will not be taken by the Board at this meeting but questions may be answered by staff or issues may be referred for appropriate staff action. If further action is necessary, the item may be placed on the agenda for further review and consideration. NOTE: Zoning or code enforcement matters which may be coming before the Board at a later date should not be discussed until such time as they come before the Board in a public hearing.


The County Commission reserves the right to move any Agenda item to an earlier time during the day as its schedule permits, except in the case of items and appointments that have been advertised in a newspaper for a specific time.



Pursuant to the provisions of Chapter 286, Florida Statutes, Section 286.0105, if a person decides to appeal any decision made by the County Commission with respect to any matter considered at this Commission meeting, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record may include the testimony and evidence upon which the appeal is to be based.


Persons with disabilities needing assistance to participate in any of these proceeding should contact the Department of Facilities Development and Management at (352) 343-9760, 48 hours in advance of the scheduled meeting.