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Lake County BCC
315 West Main St.
P.O. Box 7800
Tavares, Florida 32778


 Details for Bid Number: 16-0631
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The County may issue changes (addendum) to the solicitation documents. Proposers are responsible for checking this site for any addendum prior to submitting their proposals. Proposals that do not acknowledge the addenda may be rejected. Addendum and another other electronic documents can be found under the "Bid Documents" section. For questions concerning this project, please contact the Contracting Officer listed below by e-mail or telephone.

Bid/RFP Number: 16-0631

Response Deadline: 11/14/2016 3:00:00 PM

Project Title: Disaster Debris Monitoring Services (FHWA)

Status: Not Awarded

Department: Procurement Services

Project Description: The purpose of this solicitation is to establish a contract with a qualified consultant to provide the following services in response to an emergency event such as, but not limited to, hurricane, tornado, or other natural or manmade disaster: debris monitoring services for debris collection and sites; coordination and management of storm debris management activities; provision of potential solutions to Lake County with regard to its debris management plan in accordance with applicable regulations of the Federal Highway Administration (FHWA) and Florida Department of Transportation (FDOT) and in conjunction with the County’s needs. Awarded consultant shall have an excellent understanding of, and experience with, the documentation required to obtain reimbursement from FHWA to make the process of cost recovery efficient and accurate. The processes and documentation required will be in strict compliance with FHWA and FDOT guidelines regarding eligibility as applicable. The guidelines under 2 CFR 200, Title 23, and 23 CFR shall apply to this contract in order to be eligible for reimbursement under the Public Assistance Program. Any and all subsequent amendments to the contract must be approved by the County’s Project Manager or designee and must be in writing. NOTE: This solicitation is not a request for Disaster Debris Removal Services. The County has separate contracts in place to provide actual removal services and will review those services at the appropriate time. This RFP is specifically for Emergency Debris Monitoring Services. Vendors shall not submit proposals that include Debris Removal Services. Contracts issued resulting from this RFP shall be contingency contracts that will be activated only in the event of a declared emergency. As such, no compensation will accrue to the subsequent awarded contractor(s) unless and until the contract is activated either in anticipation of a natural disaster or immediately after such disaster. In addition, any contractor(s) awarded a contract under this solicitation may be required to participate in certain county directed disaster recovery training and/or exercises at no additional cost to the County.

Preconference: Not Applicable

Contracting Officer: Donna Villinis

Officer Email: dvillinis@lakecountyfl.gov

Officer Phone: (352) 343-9765

Agenda Item Number:    



Special Notes:

Commodity Code(s):
  • DISASTER RECOVERY SERVICES (991-268)
  • ENGINEER SVCS-ENVIRONMENTAL (970-400)
  • ENVIRONMENTAL STUDIES & CONSUL (973-360)
Bid Documents:

Submitting a Downloaded Bid Request
After downloading and completing the solicitation document(s), submit the original and the required number of copies in a sealed, envelope/package to the Office of Procurement Services. The envelope must include the project number, the closing date, and the proposer's name and address. A proposal submitted by telephone, fax or electronically will not be considered for award. The proposal package must be received and time-stamped in the Office of Procurement Services on or before the closing date and time. When applicable, amendments to this project will also be posted at this site. Refer to the solicitation document for complete instructions.
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