Lake County, Florida


Commodity Code(s): 991-390, 991-391, 991-705, 991-705

Open Market Existing Contract
Original Modified
RFQ No: Q2020-00157
Due Date: 7/16/2020 at 3 p.m.
This RFQ is closed.
Pre-Proposal Conference: Not Applicable
Permitting/Licensing Required: No
RFQ Contact
Name: Ralph Tipton
Phone: (352) 343-9489
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.


All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an aggregate basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Work must be completed no later than 9/30/2021 after issuance of purchase order or notice to proceed.

Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.

DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price

 Bid Option : A

Alabama-#1 Heavy scrap metal Contractor vendor hauling from the Lake County Central Solid Waste Facility

500Ton $______________ $______________

Bid Option: B

Alabama-#1 Heavy scrap metal County hauling from the Lake County Central Solid Waste Facility to the awardee. 

500ton $______________ $______________
Total Price: ___________________________

Specifications and/or Special Conditions

The purpose of the solicitation is to establish a contract for a qualified vendor to purchase and provide transport FOB Destination for Lake County’s scrap metal and white goods from 13130 County Landfill Rd., Tavares, Florida, 32778.
Scope of service:
1.  Furnish all labor, materials, equipment, fuel and any other incidental costs, and supervision necessary to purchase and transport scrap metal and white goods from the Central Solid Waste Facility located at 13130 County Landfill Rd., Tavares, Florida, 32778 
2.   The vendor shall exchange bins within seventy -two (72) hours of notification by the Central Solid Waste facility operations office that the box is full. The two (2) 80 cubic yard or greater roll-off containers provided for scrap metal collection at the Central Solid Waste Facility (Landfill) must accurately record a gross weigh at the Central scale facility.  
3. The vendor upon arrival shall weigh in with a empty container and depart Central facility with a full container.
4. A scale ticket will be provided to the vendor at the time of vehicle weighing at Central scale facility.  The two (2) 80 cubic yard or greater roll off containers must be maintained in good and serviceable condition and pose no threat or hazard to County customers or employees while located at the Central Facility or while being moved for the purposes of retrieval and delivery.  
5.  County staff member shall notify vendor for pickup, by telephone, Or by E-mail and keep a log of telephone and E-mail notifications that list the date and time of the notification, the County staff member that made the telephone or E-mail call, and the name of the vendor’s employee that received the telephone or e-mail call.
6.  This contract is for one year beginning October 1, 2020 through September 30, 2021
Examination of site and material: 
1. Bidders may visit Central Solid Waste Facility prior to closing of RFQ to familiarize themselves with area where scrap metal and white goods are located.  It is also recommended to become familiar with any conditions which may in any manner, affect work being done, including equipment, materials, drivers and concerns. 

Bidder will show percentage of index for Contractor collecting material from Lake County Central Solid Waste Facility on their bid

Option A:  Scrap Metal Contractor hauling from the Lake County Central  Solid Waste Facility 

Monthly Alabama #1 published price X ___%____ = Gross/ Ton rebate owed to the County


Option B:  Scrap Metal County hauling from the Lake County Central Solid Waste Facility

Monthly Alabama #1 published price X ___%_____ = Gross/Ton rebate owed to the County


Bidder that is awarded contract will provide a copy of the monthly Alabama #1 Publication to Lake County Hazardous & E-Cycling Supervisor via e-mail:

Submission of bid:

Via electronic return per RFQ page bid.

Via Email:  Questions concerning RFQ must be addressed to:







Background Check Requirement

Under any County contract that involves vendor or subcontractor personnel working in proximity to minors, the vendor hereby confirms that any personnel so employed will have successfully completed an initial, and subsequent annual, Certified Background Check, completed by the vendor at no additional cost to the County. The County retains the right to request and review any associated records with or without cause, and to require replacement of any vendor employee found in violation of this requirement. Vendor shall indemnify the County in full for any adverse act of any such personnel in this regard. Additional requirements may apply in this regard as included within any specific contract award.

Ship and Bill To:

Solid Waste
13130 County Landfill Road
Tavares, FL 32778

Certain insurance requirements apply to any purchase in response to this RFQ: Yes

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.




I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________
Address ____________________________________

Name/Title ____________________________________
Phone ____________________________________ Fax ____________________________________
Email ____________________________________ FEIN No _______-______________________ Date: ___________
Prompt payment discount: ______% if paid within ______ days.

Reciprocal Vendor Preference

Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII, Sections 2-221 and 2-222; a process under which a local vendor preference program applied by another county may be applied in a reciprocal manner within Lake County. The following information is needed to support application of the Code

Primary Business Location: City: _____________________________ State: ________
Does this business maintain a significant physical location in Lake County at which employees are located and business is regularly transacted? _____Yes _____No
If "yes", provide supporting detail:



Insurance Requirements

Vendor shall provide proof of insurance capabilities, including but not limited to, the requirements of this Solicitation. Coverage does not have to be in effect prior to a Purchase Order or Contract being executed by the County.

Awarded Vendor (Contractor) shall provide an original certificate of insurance reflecting coverage in accordance with the requirements of this Exhibit B within five (5) working days of such request. It must be received and accepted by the County prior to Contract execution and before any work begins.

Contractor shall provide and maintain insurance policies with a company(ies) authorized to do business in the State of Florida, and which are acceptable to the County, insuring the Contractor against any and all claims, demands, or causes of action whatsoever, for injuries received or damage to property relating to the performance of duties, services, or obligations of the Contractor under the terms and provisions of the Contract without cost or expense to the County during the entire term of any Contract. Contractor is responsible for timely provision of certificates of insurance to the County at the Certificate Holder address evidencing conformance with the Contract requirements at all times throughout the term of the Contract.

Such policies of insurance, and confirming certificates of insurance, must insure the Contractor is in accordance with the following minimum limits:

General Liability insurance on forms no more restrictive than the latest edition of the Occurrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services Office or equivalent without restrictive endorsements, with the following minimum limits and coverage:

Each Occurence/General Aggregate $500,000
Products-Completed Operations $500,000
Personal & Adv. Injury $500,000
Fire Damage $50,000
Medical Expense $5,000
Contractual Liability Included

Automobile liability insurance, including owned, non-owned, and hired autos with the following minimum limits and coverage:

Combined Single Limit $300,000
Bodily Injury (per person) $100,000
Bodily Injury (per accident) $300,000
Property Damage $100,000

Workers’ compensation insurance based on proper reporting of classification codes and payroll amounts in accordance with Chapter 440, Florida Statutes, and any other applicable law requiring workers’ compensation (Federal, maritime, etc.). If not required by law to maintain workers’ compensation insurance, the Contractor must provide a notarized statement to not hold the County responsible for any payment or compensation.

Employers Liability insurance with the following minimum limits and coverage:

Each Accident $100,000
Disease-Each Employee $100,000
Disease-Policy Limit $500,000

Professional liability and specialty insurance (medical malpractice, engineers, architect, consultant, environmental, pollution, errors and omissions, etc.) as applicable, with minimum limits of $500,000 and annual aggregate of $1,000,000.

The following additional coverage must be provided if a dollar value is inserted below:

Loss of Use at coverage value: none
Garage Keepers Liability at coverage value: none

Lake County, a Political Subdivision of the State of Florida, and the Board of County Commissioners, must be named as additional insured as the County’s interest may appear on all applicable liability insurance policies.

The certificates of insurance, must provide for a minimum of thirty (30) days prior written notice to the County of any change, cancellation, or nonrenewal of the provided insurance. It is the Contractor’s specific responsibility to ensure that any such notice is provided within the stated timeframe to the County.

Contractor must provide a copy of all policy endorsements reflecting the required coverage, with Lake County listed as an additional insured along with all required provisions to include waiver of subrogation at time of Contract. Contracts cannot be completed without this required insurance documentation. (Note: A simple COI WILL NOT be accepted in lieu of the policy endorsements).

Certificates of insurance must identify the applicable solicitation number in the Description of Operations section of the Certificate. Certificate Holder must be:

P.O. BOX 7800
TAVARES, FL 32778-7800

Certificates of insurance must evidence a waiver of subrogation in favor of the County, that coverage will be primary and noncontributory, and that each evidenced policy includes a Cross Liability or Severability of Interests provision, with no requirement of premium payment by the County.

Contractor will be responsible for subcontractors and subcontractors’ insurance. Subcontractors must provide certificates of insurance to the Contractor evidencing coverage and terms in accordance with the Contractor’s requirements.

All self-insured retentions must appear on the certificates and will be subject to approval by the County. At the option of the County, the insurer must reduce or eliminate such self-insured retentions, or the Contractor or subcontractor must procure a bond guaranteeing payment of losses and related claims expenses.

The County will be exempt from, and in no way liable for, any sums of money, which may represent a deductible or self-insured retention in any insurance policy. The payment of such deductible or self-insured retention will be the sole responsibility of the Contractor or subcontractor providing such insurance.

Failure to obtain and maintain such insurance as set out above will be considered a breach of Contract and may result in termination of the Contract for default.

Neither approval by the County of any insurance supplied by the Contractor or subcontractors, nor a failure to disapprove that insurance, will relieve the Contractor or subcontractors of full responsibility for liability, damages, and accidents as set forth in this solicitation or any Contract arising from this solicitation.