Lake County, Florida


Commodity Code(s): 991-390, 991-391, 991-705

Open Market Existing Contract
Original Modified
RFQ No: Q2020-00159
Due Date: 7/17/2020 at 3 p.m.
This RFQ is closed.
Pre-Proposal Conference: Not Applicable
Permitting/Licensing Required: No
RFQ Contact
Name: Ralph Tipton
Phone: (352) 343-9489
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.


All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an aggregate basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Work must be completed within 7 days after issuance of purchase order or notice to proceed.

Supporting Documents

Below are supporting documents that have been added to this RFQ. Please be sure to review these documents prior to responding to this RFQ.

DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price
Recycling and removal of Refrigerant from white goods

Vendor will remove and properly reclaim Freon refrigerant from refrigerators and air conditioners units prior to disposal/ recycling

70Month $______________ $______________

The labor rate per hour:  $_____________

2Monthly $______________ $______________
Total Price: ___________________________

Specifications and/or Special Conditions


 The purpose of the solicitation is to establish a contract for a qualified vendor to remove freon from white goods at Lake County's Central Solid Waste Facility at 13130 County Landfill Rd., Tavares, Florida, 32778.

Scope of service:
1. The Vendor shall provide the service as follows: Utilize the proper recycling method to reclaimed refrigerant from refrigerators and air conditioners units prior to disposal/recycling. Vendor disposes at Total Reclaim or similarly approved disposal facility. 
2. The Vendor shall provide all equipment necessary to recover and recycle refrigerants, cylinders, etc., in accordance with E. P. A. Stratospheric Ozone Protection Section 608 Clean Air Act of 1990, which contain many measures to protect the ozone layer. This includes prohibiting the release of CFC and HCFC refrigerants during the service, maintenance and disposal of air conditioners (and all other equipment that contains these refrigerants). Individuals who work on such equipment must follow E.P.A. regulations for ozone-safe service practices including recovery and recycling of refrigerant. 
3. The Vendor must take precautions necessary to protect persons or property against injury or damage and be responsible for any such damage, or injury that occurs as a result of its fault or negligence.
  4. The Central Solid Waste Facility (Landfill) will contact Vendor within 7 business days and coordinates dates and time for services excluding Sunday and Holidays. The Vendor will be expected to provide services at the Central Facility during the following hours:  8:00 AM-5:00 PM  on Mon, Tues, Wed, Thu, Fri, Sat. 
5. The Vendor shall not be responsible for removal or disposal of refrigerators or air conditioners from Central Solid Waste Facility.  
6. Bids are to be expressed as Labor rate per man hours, which include travel time. A rate of amount/pounds for all refrigerants reclaimed. A rate of amount/pounds for all refrigerants that are destroyed. 
Bid formulas are as follows: (Mandatory: Must be completed by all bidders/Vendors)
Removal Services of recycle cylinders, refrigerants from refrigerators and air conditioners units at Central Solid Waste Facility (Landfill). 
Labor Rate: $__________/Per Man Hours
7.  Vendor shall provide a copy of invoice to Lake County Public Works Solid Waste Division which include total amount of refrigerant processed in pounds and the amount of refrigerators, air conditioners and cylinders processed with invoice for payment.
8. The County reserves the right to terminate this Notice of Award within 30 days of written notice
9.  County staff member shall notify Vendor for pickup, by either telephone or e-mail and keep a log of telephone or e-mail notifications that list the date and time of the notification, the County staff member that made the telephone call or e-mail request, and the name of the Vendor’s employee that received the telephone call or e-mail request. Failure to respond to service requests within 72 hours of request is considered as tardy.  One (1) tardy response per QUARTER for two (2) consecutive QUARTERS shall be grounds to cancel or not to award the contract at the discretion of the County. Service response exceptions will be considered for County holidays and weekends
10.  The vendor shall operate a facility that process recovery of refrigerant within a sixty (60) mile radius of Lake County Central Solid Waste Facility.
 Method of award:
Award of this contract will be made to the responsive and responsible vendor who submits quality bid for the material listed in the solicitation.  However, if primary vendor is unable to make accommodations for service ordered, the County will have the option to use second to bidder to keep from storing too much product on site. The County has the right to reject any and all bids submitted for the listed solicitation.
Submission of RFQ:
Please submit all bids offers electronically
Term of contract:
This contract shall commence on October 1, 2020 and terminate September 30, 2021.    The County may terminate this contract without cause upon thirty (30) days written notice.
Each vendor interested in bidding on contract must be a registered vendor for Lake County through the office of Procurement Services under Hazardous Waste Services Code(s): 991-705, 991-390,991-391 and have proof of insurance, business license, and Federal Tax ID.  Adequate subcontractor’s insurance shall be the responsibility of the vendor. Vendor shall ensure that subcontractors are properly insured to meet the County’s requirements before subcontractors are permitted to commence work pursuant to this contract. Vendor shall provide a copy of its current Recovered Materials Dealer Certification from the State of Florida Department of Environmental Protection to certify that it is qualified, approved and licensed to accept and process recyclables and market recovered materials pursuant to federal, state, and local laws.
  Dress code/Demeanor/Responsibilities:
The dress code for Vendors and/or Vendor’s contractors shall consist of shirt, pants or shorts, work shoes or boots. All workers shall discharge their duties in a courteous and efficient manner and it is the responsibility of the Vendor to ensure this is done. All leaks from driver’s equipment or loss of material due to a lack of improperly processing of material will be the responsibility of the Vendor. Central Solid Waste Facility stands down for lightning and will resume operations after threat has passed.

Ship and Bill To:

Solid Waste
13130 County Landfill Road
Tavares, FL 32778

Certain insurance requirements apply to any purchase in response to this RFQ: Yes

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.




I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________
Address ____________________________________

Name/Title ____________________________________
Phone ____________________________________ Fax ____________________________________
Email ____________________________________ FEIN No _______-______________________ Date: ___________
Prompt payment discount: ______% if paid within ______ days.

Reciprocal Vendor Preference

Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII, Sections 2-221 and 2-222; a process under which a local vendor preference program applied by another county may be applied in a reciprocal manner within Lake County. The following information is needed to support application of the Code

Primary Business Location: City: _____________________________ State: ________
Does this business maintain a significant physical location in Lake County at which employees are located and business is regularly transacted? _____Yes _____No
If "yes", provide supporting detail:



Insurance Requirements

Vendor shall provide proof of insurance capabilities, including but not limited to, the requirements of this Solicitation. Coverage does not have to be in effect prior to a Purchase Order or Contract being executed by the County.

Awarded Vendor (Contractor) shall provide an original certificate of insurance reflecting coverage in accordance with the requirements of this Exhibit B within five (5) working days of such request. It must be received and accepted by the County prior to Contract execution and before any work begins.

Contractor shall provide and maintain insurance policies with a company(ies) authorized to do business in the State of Florida, and which are acceptable to the County, insuring the Contractor against any and all claims, demands, or causes of action whatsoever, for injuries received or damage to property relating to the performance of duties, services, or obligations of the Contractor under the terms and provisions of the Contract without cost or expense to the County during the entire term of any Contract. Contractor is responsible for timely provision of certificates of insurance to the County at the Certificate Holder address evidencing conformance with the Contract requirements at all times throughout the term of the Contract.

Such policies of insurance, and confirming certificates of insurance, must insure the Contractor is in accordance with the following minimum limits:

General Liability insurance on forms no more restrictive than the latest edition of the Occurrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services Office or equivalent without restrictive endorsements, with the following minimum limits and coverage:

Each Occurence/General Aggregate $500,000
Products-Completed Operations $500,000
Personal & Adv. Injury $500,000
Fire Damage $50,000
Medical Expense $5,000
Contractual Liability Included

Automobile liability insurance, including owned, non-owned, and hired autos with the following minimum limits and coverage:

Combined Single Limit $300,000
Bodily Injury (per person) $100,000
Bodily Injury (per accident) $300,000
Property Damage $100,000

Workers’ compensation insurance based on proper reporting of classification codes and payroll amounts in accordance with Chapter 440, Florida Statutes, and any other applicable law requiring workers’ compensation (Federal, maritime, etc.). If not required by law to maintain workers’ compensation insurance, the Contractor must provide a notarized statement to not hold the County responsible for any payment or compensation.

Employers Liability insurance with the following minimum limits and coverage:

Each Accident $100,000
Disease-Each Employee $100,000
Disease-Policy Limit $500,000

Professional liability and specialty insurance (medical malpractice, engineers, architect, consultant, environmental, pollution, errors and omissions, etc.) as applicable, with minimum limits of $500,000 and annual aggregate of $1,000,000.

The following additional coverage must be provided if a dollar value is inserted below:

Loss of Use at coverage value: none
Garage Keepers Liability at coverage value: none

Lake County, a Political Subdivision of the State of Florida, and the Board of County Commissioners, must be named as additional insured as the County’s interest may appear on all applicable liability insurance policies.

The certificates of insurance, must provide for a minimum of thirty (30) days prior written notice to the County of any change, cancellation, or nonrenewal of the provided insurance. It is the Contractor’s specific responsibility to ensure that any such notice is provided within the stated timeframe to the County.

Contractor must provide a copy of all policy endorsements reflecting the required coverage, with Lake County listed as an additional insured along with all required provisions to include waiver of subrogation at time of Contract. Contracts cannot be completed without this required insurance documentation. (Note: A simple COI WILL NOT be accepted in lieu of the policy endorsements).

Certificates of insurance must identify the applicable solicitation number in the Description of Operations section of the Certificate. Certificate Holder must be:

P.O. BOX 7800
TAVARES, FL 32778-7800

Certificates of insurance must evidence a waiver of subrogation in favor of the County, that coverage will be primary and noncontributory, and that each evidenced policy includes a Cross Liability or Severability of Interests provision, with no requirement of premium payment by the County.

Contractor will be responsible for subcontractors and subcontractors’ insurance. Subcontractors must provide certificates of insurance to the Contractor evidencing coverage and terms in accordance with the Contractor’s requirements.

All self-insured retentions must appear on the certificates and will be subject to approval by the County. At the option of the County, the insurer must reduce or eliminate such self-insured retentions, or the Contractor or subcontractor must procure a bond guaranteeing payment of losses and related claims expenses.

The County will be exempt from, and in no way liable for, any sums of money, which may represent a deductible or self-insured retention in any insurance policy. The payment of such deductible or self-insured retention will be the sole responsibility of the Contractor or subcontractor providing such insurance.

Failure to obtain and maintain such insurance as set out above will be considered a breach of Contract and may result in termination of the Contract for default.

Neither approval by the County of any insurance supplied by the Contractor or subcontractors, nor a failure to disapprove that insurance, will relieve the Contractor or subcontractors of full responsibility for liability, damages, and accidents as set forth in this solicitation or any Contract arising from this solicitation.