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Lake County, Florida

REQUEST FOR QUOTATION
(RFQ)

Commodity Code(s): 730-00

Open Market Existing Contract
Original Modified
RFQ No:

Q2018-00048-2

Due Date: 3/19/2018 at 3 p.m.
This RFQ is closed.
Send Response To
Name: Douglas Woodyard
Address: 315 W Main St, Ste 118
Tavares, FL 32778
Phone: 352-343-9898
Fax:
Email: dwoodyard@lakecountyfl.gov
THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.
Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

Supervisor Of Elections

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an aggregate basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected.

Quotations must be received by 3 p.m. on the due date noted above.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Delivery of items is to be within 25 days after any purchase order is issued.

For questions regarding the commodities/services listed in this quote or for information regarding quotation procedures, terms and conditions, contact the County Point of Contact designated above.



DescriptionDetailsQuantityUnit of MeasureUnit PriceExtended Price
SV9300 - NEW

This quote is for a complete SV9300 phone system.

This system needs to be able to have 55 digital ports for DT430 phones.

ALL phones will be digital, no VoIP phones.

There will be NO voice mail. This will be using a centralized voice mail system at the head end and the head end is an SV9500 (existing) with a UM8700 voice mail (existing).

System will need cards and licensing for CCIS traditional digital using T1s and a single CCTA card.

System will need to include the licensing for 24 trunks of CCIS over IP, this is extra for future. 

System will need to include cards and licensing for one PRI and provide a single PRI card.

System will need 8 analog lines, this needs to include one single line card.

System will need 8 CO trunk ports on a single card.

System will need to include brackets for wall mounting and rack mounting.

This will need the 25 pair amp installation cables that are at least 18' long.

All manuals will need to be provided.

This system will need to have ACD with 25 agent licenses.

Lake County already has Global Navigator with licensing, they will need the ACD licensing and software for the local 9300, everything needed to make the 9300 work with ACD.

The system will need the 8 hour External Gel Celled Battery Backup.

At least 16 hours are needed for the registration of the equipment and delivery to the Technical Services offices.

This will include support as needed by Lake County.

This will need to include a 5 year software assurance / warranty.

This will need to include a (1) year labor warranty

1Each $ $ 0
Option - NEC DT430 Phones

This is  an optional quote for (10) NEC DT430 12 button display phones.

The model is DTZ-12D-3 or newer.

These are not DESI-Less phones.

10Each $ $ 0
NEC Certified / Authorized Vendor

This is to acknowledge that the vendor is required to be an NEC authorized / certified vendor.

Acknowledge by providing a unit price of $1 in this pricing area.

1Each $ $ 0
Labor

Please provide the hourly rate for anything above the 16 hours.

1Hourly $ $ 0
Vendor Acknowledgement

Vendor understands and acknowledges, vendor must register the equipment with NEC so that all features and licensing are fully functional by providing a unit price of $1 in this pricing area.

1Each $ $ 0
Total Price: $ 0
Additional Information (optional):
Upload Document (optional - only 1 document can be uploaded):

(.pdf files only)

Specifications and/or Special Conditions

This is a purchase of equipment with the agreement that Lake County Information Technology / Technical Services will be installing the equipment.

The one thing that is required is for the vendor to register the equipment with NEC so that all features and licensing are fully functional.

The Constitutional Office will be "Lake County Supervisor of Elections"

This will be delivered to the Technical Services offices where it will be assembled and installed after delivery. 

The quote needs to include at least (16) hours of labor for the registration and any needed support follow-up. 

This is to include a 1 year labor warranty.

No Substitutions on the parts or equipment listed.

Vendor is required to be an NEC authorized / certified vendor.



Ship To:

Technical Services
315 W Main St, Ste 118
Tavares, FL 32778
Douglas Woodyard
352-343-9898

Bill To:

Technical Services
315 W Main St, Ste 118
Tavares, FL 32778
Douglas Woodyard
352-343-9898

Certain insurance requirements apply to any purchase in response to this RFQ: Yes

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor’s response.

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name:
Address:
City:
State:
Zip:
FEIN No: -
Contact Name:
Contact Title:
Phone:
Fax:
Email:
Prompt payment discount: % if paid within days.
 
Reciprocal Vendor Preference: Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII, Sections 2-221 and 2-222; a process under which a local vendor preference program applied by another county may be applied in a reciprocal manner within Lake County. The following information is needed to support application of the Code:
Primary Business Location: City: State:
Does this business maintain a significant physical location in Lake County at which employees are located and business is regularly transacted?
If Yes, please provide supporting detail:
 
I hereby certify that the information indicated on this quote is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that I am a legal representaive of this company, the receiver or trustee empowered to execute this quote. I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

First and Last Name of Legal Representative Submitting this Quote: Date:9/24/2018 9:05 AM

The individual "signing" this quote affirms that the facts stated herein are true and that the quote has been submitted on behalf of the company aforementioned.